Introduction to KanBo Outlook app

As for almost all communication inside of your organization KanBo can be used, the communication with the external business world still takes place via email. With this KanBo feature you will be able to easily put the information coming from outside of your organization into the appropriate context (KanBo Card) so others can profit from it and be more productive.


The Outlook App makes it easy for you transfer information from an email to KanBo. This App equips you with the ability to convert Emails into KanBo Cards. It is also possible to select an existing KanBo Card and attach information from the email to it. During this process the KanBo Outlook App decomposes the email into parts like sender, receiver, subject and attachments. All that information is placed into the KanBo Card as separate elements to increase usability of these information. The attachments are uploaded to the SharePoint Library that has been selected in the KanBo Board settings as default for Email attachments and linked with the newly created or selected KanBo Card.


The KanBo Outlook App has been developed according to the newest Microsoft standards called “Office Web Apps”. It makes the installation on clients obsolete and it runs on Outlook 2013/2016 on local computers as well as on Outlook Web Application (OWA) in a browser.


KanBo Outlook App is available in 4 languages:

  • English
  • German
  • Polish
  • Spanish


Enter the email in Outlook in which KanBo Outlook app add-in is located. Click KanBo Outlook App button.

KanBo Outlook App - Convert all emails into KanBo Cards 

You will see all Boards in the same way you see them in KanBo. Choose a Board to which you want to add a Card to and click on it.

KanBo Outlook App - Convert all emails into KanBo Cards 

After you have selected a Board, you will see all available lists. You can choose either to add your email as a NEW card (click on +) or add your email to an already existing card (expand the list and select the card you want to add your email to).

KanBo Outlook App - Convert all emails into KanBo Cards 

You can select and deselect attachments in order to include or exclude them from uploading to KanBo. Per default, all attachments are selected for upload. The "OriginalFile.eml" contains your email in a self containing format so you can open it from KanBo using Outlook.

Scroll down and click on Done button once your have finished your entries and your email will be added to KanBo.

KanBo Outlook App - Convert all emails into KanBo Cards 

Your KanBo Card has been successfully created.

Press KanBo Outlook App - Convert all emails into KanBo Cards button to open a KanBo card in the window of your browser.

Press  to show a Card to which email has been added.

KanBo Outlook App - Convert all emails into KanBo Cards 

Your Card is now also visible in Lists in which you choose to add your email to in KanBo Outlook app.

You will enter KanBo Board in a new window in your browser. Now enter your freshly created Card.



Your card has been successfully created. On following Card you will see all your data from the email.



You can also preview all emails added by using the KanBo Outlook App to the Card. Your emails will appear in a pop-up after clicking on the Email attachment.

Click here to enter KanBo Outlook App Installation guide.

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