Alarm reminders

The alarm service allows you to set alarms and reminders to card terms. An alarm can be set to any date in a card and a notification will appear at user’s Notifications section and in Card’s stream while the alarm is occurring. It is possible to add reminders before i.e. 15/30/etc. minutes/days/weeks.  



Enabling Alarm reminders

Alarm reminders are additional components to KanBo and they must be enabled by your administrator - see more here.

About Alarm reminders

Depending on the type of date some reminders will be added automatically and cannot be changed. You can always add additional reminders manually. The reminder service distinguishes between two types of messages: Card Messages and Personal Messages. If the reminder is set on a publicly visible Date like Start date / Due date or Custom date then the message about the upcoming or just passed DateTime will be pushed into the Card Stream as a notification, by a special Alarm service. If the reminder is attached to a Personal Date which is private, it will push the reminder message to your Notification stream of the owner of the Personal Date and this action will only appear in the stream of the owner of the Personal Date.

Reminders can only be in future of the Date they are assigned to AND at least 5 minutes from current time in future.

Adding Reminders makes the user automatically follow the card. The only exception is the reminder on Personal Date.

The system allows creating multiple reminders for a Date even if the reminders have the exact same date and time.

Alarm reminders rules for card dates

Each date type will have its own pre-sets of reminding patterns. Based on that preconfigured pattern adding a Date will automatically create reminders that will be attached to that Date. The change of the date will automatically remove and recreate ALL reminders (also these added by users manually) based on the relative time to the Date they are attached and stored within each reminder itself.

Here the Reminding Patterns for each type of date:

Start date: 

Scope of Message: Card
Default Reminders: 1 day before, on time
Customizable Message: Yes
Allows manual reminders: Yes


Reminder for a start date will inform in card's stream you when a card in how much time a card should start and if it has started now.


Due Date: 
Scope of Message: Card
Default Reminders: 5 days before, 1 day before, on time
Customizable Message: Yes
Allows manual reminders: Yes
If a card is completed, a default reminder won't be sent.


Reminder for a due date will inform in card's stream you in how much time card will be due and if it is due now.


Custom Date: 
Scope of Message: Card
Default Reminders: 1 day before, on time
Customizable Message: Yes
Allows manual reminders: Yes
If a card is completed, a default reminder won't be sent.
Custom reminders for this date will be sent even though a card status or role is set to completed.


Reminder for a custom date will notify you in which time a custom card date will start and if it's overdue.



Personal Date: 
Scope of Message: Users notification stream
Default Reminders: on time
Customizable Message: Yes
Allows manual reminders: Yes
Custom reminders for this date will be sent even though a card status or role is set to completed.


Reminder for a personal date will notify you in your notifications stream in what time a personal date would start and if it's overdue.

The special meaning of The List/Status Role "None".
This role marks a card as NOT WORK - JUST INFORMATION , accordingly the reminders do not fire, the due dates are not shown in colors because they cannot be overdue since None is NOT work just pure information. If a card has a subcard that is JUST INFORMATION (has a Role of "None") then it will not be displayed inside the Board View on the card as a Sub Card, because it is just a relation to an information that happen to be card.


Setting Alarm reminders

Alarms can be set to any date which is created inside the card. To set them, click on the three dots near the date. 

 
Select Reminders. 


 Now click on Add. 


 Select the time for the reminder – how much time before the date occurs, the Alarm should notify you. 


The Alarm reminder’s messages in Card’s stream look like: 




 The Alarm reminders in Notifications look like this: 


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