Card statuses

Card statuses can indicate a process of completing a task in a Card for example in a scenario where Lists do not perform such a function. Once you enable this feature in Card status settings, they will appear on every Card in a Board.


Enabling Card statuses

Card statuses are disabled by default in every Board. To use them, you have to enable them first. 

To enable Card statuses, enter Board Settings and click on Card statuses icon.

Click on the Enable button. Card statuses are enabled now.


In a scenario when you don't have Card statuses enabled in a Board, List roles will be set to all Lists. 

Statuses will be hidden on Cards once you enable List roles.

Here are improvements to Card statuses introduced in KanBo 2.7:

  • Removal of the status should set the default value for cards before being removed.
  • Creating a card should set its default status if the board has statuses enabled.
  • Creating card from to do item should set its default status if the board has statuses enabled. 

Adding and configuring Card statuses

After enabling Card statuses, you can finally manage them.

You can add new statuses, give them meaning and change their color.


Adding statuses

Once you enable Card statuses, you will see three default statuses.

Not started - which is the initial status by default. This means that this status is used to determine a status to be set to new cards.  This status will be set to all existing Cards once you enable Card Statuses in a Board.

In progress - this status serves to indicate that a card is already in progress of completing it.

Completed - this is is a status indicating that a card is completed. 

You can add other statuses by clicking on +Add button.

After clicking on +Add button, you can set your own status. Enter a custom name, the role of the status and select a color. Select Add button to save your status.

Configure status roles


Introduction to roles

There are 3 fixed roles out of which each status must choose its Role. Status cannot exist without a role. The possible roles are: None, Not started, In progress and Completed. Not started is a default one when creating a new status.  

None - this status doesn't indicate progress. You can add this status to cards which have i.e. informational purpose.
 Not started - which is the initial status by default. This means that this status is used to determine a status to be set to new cards.  This status will be set to all existing Cards once you enable Card Statuses in a Board.
In progress - this status serves to indicate that a card is already in progress of completing it.
Completed - this is is a status indicating that a card is completed. Cards with this status will be marked as completed in Analytics and there will be indication inside of a card about its completion.


In a freshly created Board, when you enable statuses (and List Roles are ignored), the meaning of a role is derived from a status. You will have the following roles for Statuses:

- Not started has Not started status role

- In progress has In progress status role

- Completed has Completed status role

One of the statuses has a flag "default" which means that it is used to determine a status to be set to new cards. 

A role for a status might appear many times or none. You can choose multiple statuses to share the same Role.

Also, completion of a Card is determined by Completed role of any Status (if a Card has a status which has the Completed role it means that this Card is completed).

In the example below, you can see that there is one status with role Not started, 4 statuses with role In Progress and 2 statuses with role Completed.


Add or change a role
To configure a role in status, enter one of the statuses and click on it. 
Now you can select a role from the dropdown menu. Click on save.

Editing Card statuses

You can change a name and color of every previously added Card statuses, including the default ones.

To edit a Card status, click on it's name. Now change the following:

- a new name for a status in the Name field,

-  its new role (select the role from dropdown menu),

- change it's color from the color picker. 

Click on Save button. 

Your Card status has been changed.


 Changing order of Card statuses

To change order of Card statuses, simply drag and drop your status to a desired place.

Setting a Card status as deafult

You can set your Card status to be default which means this status will be an initial one.

To set a status as default, click on

button next to name of a status. Select Set as default.

 Setting a Card status as completed.

You can set your Card status as completed which means this status will be a final one by default. It also means that all Cards with this status will be marked as completed.

Cards with this status will be marked as completed in Analytics and there will be indication inside of a card about its completion.

You must change this status role to Completed. You can choose multiple statuses to have Completed role.

Changing Card statuses of a Card.

All Card statuses which have been set in Card statuses settings will appear in every Card of a Board. There are three ways to change statuses.


Changing a status in a Card by clicking on Status button.

Enter a Card. Select the desired Status button and click on one of statuses in the menu.

Changing a status in a Board's view

You can also change a Card status in view of a Board by using Quick Actions. Enter your Board and click on the pencil button in left corner of a Card.

Click on Card statuses button.  Now you can select a Card status by clicking on one.

Board view by Card statuses

Once you enable Card statuses in a Board, you can filter all cards in it by their statuses.

Select Group by statuses in the right corner of a Board.

Now you can see a Board with Card statuses serving as Lists.

Moving Cards between Card status Lists will result in changing Card's status.


Moving Statuses as Lists will result in changing the order of the Statuses.



Filter cards by Card statuses

You can use Board filter to search for exact cards. Statuses can be used for filter.


Here will be the results:

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